Urgent need of Workflow Coordinator 2025

Job Description

London, England

Location/s

London, Manchester, Birmingham, Exeter

Experience Level

Intermediate

Term

Permanent

Working Hours

Full Time

Practice Area / Department

Business Support – Document Production Centre

Workflow Coordinator / Document Production Specialist (Remote)

Trowers & Hamlins is a City-led, international and national law firm with over 180 partners and 1000 staff. With offices across the UK, Middle East and Far East. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.

We’ve always been proud of our natural commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.

Job Advert Description

Are you ready to take on a dynamic role as a Workflow Coordinator and Document Production Specialist at Trowers & Hamlins? Join our remote team and become a crucial part of our Document Production Centre, ensuring seamless and professional document services in a fast-paced environment. This role is a 50/50 split between a Workflow Coordinator and Document Production Specialist role.

• Remote work opportunity
• Full-time, permanent position
• Work-life balance with a 2pm to 10pm schedule, Monday to Friday

The Role

As a Workflow Coordinator and Document Production Specialist, you will:

• Manage and optimise workflow processes to enhance productivity and efficiency.
• Handle all aspects of document production, including correspondence, reports, and data rooms.
• Ensure adherence to house style and firm-specific procedures.
• Identify bottlenecks and suggest effective solutions.
• Maintain clear communication with fee earners for complex tasks.
• Ensure deadlines are realistic and renegotiate proactively if necessary.
• Keep the workflow system and DPC inbox consistently up to date.

The Candidate

For the Workflow Coordinator and Document Production Specialist role, you should have:

• Exceptional technical skills in Word, PowerPoint, and Excel.
• Ability to multitask and manage many projects under tight deadlines.
• Discretion in handling confidential information.
• Excellent client service and communication skills.
• Solid organisational skills and attention to detail.
• A proactive, flexible approach with a “can do” attitude.
• A background working in document production and related technologies.

If you’re a detail-oriented professional with a knack for managing workflows and producing high-quality documents, we’d love to hear from you. Join Trowers & Hamlins and be part of a team that values efficiency and excellence.

Our benefits include, an annual bonus scheme, GPP Pension Scheme with Aviva. We also offer Private Medical Insurance, (currently with Vitality Health) after 6 months of employment, which include discounted gym memberships, free cinema tickets, health assessments and much more.

Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant’s suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.