Urgent need of Bookkeeper/Office Manager 2025

Job Description

Aspen, CO

The Snow Lodge

BOOKKEEPER / OFFICE MANAGER – PART-TIME

The Snow Lodge is hiring an onsite Bookkeeper / Office Manager in Aspen, CO.

Job Summary

We’re looking for an experienced part-time Bookkeeper / Office Manager to perform all payroll, invoicing, collections, and accounting functions at The Snow Lodge, located inside The St. Regis Aspen hotel. This role will be 2-3 days a week onsite, and a seasonal position that requires an immediate start date. The ideal candidate will have experience in hospitality accounting, a deep understanding of standard accounting systems, and strong communication skills. You will help create and maintain an efficient work environment, ensuring organizational effectiveness, clear communication, accurate record-keeping, and seamless coordination among departments.

Technical Position Expectations:

Bookkeeping:

Maintain and balance the general ledger accurately and in a timely manner.
Process payroll and ensure accuracy in tax calculations.
Assist with preparing and submitting tax reports (e.g., sales tax, occupancy tax).
Oversee all accounts payable functions, including reviewing, coding, and processing payments.
Manage accounts receivable, including invoicing, deposits, collections, and revenue recognition.

Prepare financial reports by collecting, analyzing, and summarizing data.
Ensure compliance with accounting policies, rules, and regulations.
Work with accountants to prepare financial statements and filings.
Conduct reconciliations for all accounts, including bank accounts, credit cards, and merchant accounts (Stripe, Dorsia, Resy, Toast, Mews).
Implement process checks and monitor internal controls.
Maintain confidentiality and ethical handling of financial data.
Offer proactive suggestions for process improvements in financial operations.
Ensure proper authorizations for all accounts payable and receivable transactions.
Accounts Payable:

Establish the AP process in collaboration with the hotel director, culinary director, beverage director, and operations director.
Classify invoices by department: Restaurant, Events, Retail, Hotel expenses.
Send weekly AP reports to determine which bills will be paid upon approval.
Record and track payroll journal entries, including payroll taxes.
Toast Sales / Other Revenue:

Record daily sales journal entries via the POS system (Toast, Resy, Dorsia) on an accrual basis.
Reconcile and record discounts, comps, sales tax, tips, and merchant fees.
Separate sales by category: Restaurant (Toast, Resy, Dorsia), Retail, Events, Tickets, and Hotel.
Reporting:

Prepare monthly P&L and balance sheet reports.
Request and file W9s throughout the year to prepare for 1099 filings.
Office Management:

Create and manage the office budget, ensuring adherence to it by all employees.
Work with contractors and maintenance teams to uphold the property’s high standards.
Manage filing systems and records.
Inventory:

Communicate inventory needs related to office supplies, menus, and service materials (e.g., check presenters, drink/meal tickets).
Assist to track and record all incoming and outgoing deliveries.
Communication:

Answer phone calls during working hours and manage general information emails.
Provide timely and professional responses to internal and external inquiries.
Maintain a strong understanding of The Snow Lodge’s operations and The St. Regis Aspen property.
Foster positive relationships with vendors and negotiate contractor agreements.
Ad Hoc Requests:

Handle urgent or time-sensitive tasks as needed.
Qualifications:

Degree in Accounting, Finance, or a related field.
3 + years of relevant experience in accounting/bookkeeping, preferably within the hospitality industry.
Strong knowledge of GAAP.
Experience with office management in a hospitality setting is preferred.
Proficient in QuickBooks, Bill.com, and Microsoft Excel.
Skilled in office software, including Google Suite.
Experience with hospitality systems (Resy, Toast, Payroll, Budget Management Tools).
Ability to handle sensitive and confidential information with the utmost discretion and professionalism.
Excellent written and verbal communication skills.
Strong financial acumen and attention to detail.
Ability to work independently and in a team environment.
High degree of accuracy and strong organizational skills.
Flexibility to manage a fluctuating workload and seasonal demands.
Ability to prioritize tasks and manage multiple projects simultaneously.
Strong problem-solving skills and leadership abilities.
Positive references from previous employers.
Cultural Position Expectations:

Maintain a positive demeanor and professional communication with guests and staff.
Lead by example in behavior, appearance, and execution of responsibilities.
Demonstrate a strong commitment to The Snow Lodge’s values of excellence, creativity, and hospitality.
What We Offer:

Competitive pay.
Collaborative, team-oriented work environment.
Opportunities for growth within the company.
Discounted employee meals.
Seasonal benefits.
Hours

2-3 days onsite (20 – 25 hours).
Extra hours may be required on occasion to assist with business needs.
Ad hoc hours as required.
We have available shifts all days of the week except Tuesdays when closed.
Pay Range:

$25 – $35 per hour, compensation is pending experience.
Must provide strong written and/or verbal references from previous employers, demonstrating reliability, work ethic, and professionalism.
If you’re passionate about hospitality and ready to make an impact this winter, apply to join our team!
Please email resume to careers@thesnowlodge.com
About The Snow Lodge:

The team behind Montauk’s iconic Surf Lodge brings a winter-inspired experience to The St. Regis Aspen Resort with The Snow Lodge. Located in the heart of Aspen, our beautiful venue features a Supper Club, Jade Room Lounge, and Après-Ski Courtyard, offering curated programs in music, food, art, fashion, and wellness. A premier destination for world-class après-ski experiences, The Snow Lodge delivers an unforgettable atmosphere of energy, sophistication, and style. With live performances, craft cocktails, and exceptional dining, it’s the perfect place to unwind and celebrate after a day on the slopes. Our team is passionate about delivering unparalleled service in a dynamic, fast-paced environment where guests can relax, socialize, and enjoy the best of Aspen. If you thrive in a setting that values excellence, creativity, and a love for the mountains, The Snow Lodge is the perfect place to grow, contribute, and be a part of something extraordinary.

The Surf Lodge and The Snow Lodge (JC Hospitality LLC and JCLP Hospitality LLC, respectively) are equal opportunity employers, valuing diversity, equity, and inclusion. The companies will not tolerate discrimination of any form, including but not limited to race, religion, skin color, national origin, gender, gender identity, sexual identity, marital status, military status, or disability status.

Job Type: Part-time

Pay: $25.00 – $35.00 per hour

Expected hours: 20 – 30 per week

Benefits:

Employee discount
Flexible schedule
Work Location: In person