Urgent need of AP Specialist – Remote 2025

Project Management Jobs
Remote
January 11, 2025
Part Time

Job Description

Franklin, TN

CHS Shared Business Operations, LLC

Job Summary

The Accounts Payable Specialist I is an integral part of our finance team, ensuring timely and accurate processing of Accounts Payable transactions through Oracle Cloud ERP. The Accounts Payable Specialist I involves managing vendor invoices, reconciling statements, and resolving discrepancies while maintaining compliance with company policies and financial regulations. The Accounts Payable Specialist I will collaborate with cross-functional teams to streamline processes and enhance financial reporting efficiency.

AP Specialist - Remote Franklin, TN
AP Specialist – Remote Franklin, TN



Essential Functions AP Specialist – Remote

  • Process and verify invoices in Oracle Cloud ERP, ensuring accuracy and adherence to company policies.
  • Conduct three-way matching of purchase orders and collaborate with internal teams to resolve any issues related to purchase orders.
  • Conduct two-way matching of purchase orders and identify the appropriate approver for service-related purchase orders.
  • Process non-PO invoices by analyzing invoice details to determine the correct general ledger coding and route them to the appropriate approver based on spend authority.
  • Investigate and resolve discrepancies between invoices, purchase orders, and receipts, which may involve detailed analysis and communication with vendors and internal departments.
  • Manage and resolve Accounts Payable customer service cases, addressing inquiries and issues related to invoice processing, payments, and vendor accounts with a focus on providing timely and effective solutions.
  • Organize and lead RNI/INR meetings, collaborating with internal cross-functional teams and facilities.
  • Identify opportunities for process improvements and efficiency gains within the accounts payable function.
  • Ensure compliance with internal controls, accounting policies, and regulatory requirements.
  • Create, validate, and maintain Excel spreadsheets for accounts payable data, including invoice details, payment information, and vendor records.
  • Develop and execute Excel upload templates and procedures to integrate data into Oracle Cloud ERP efficiently.
  • Collaborate with IT and ERP specialists to ensure seamless integration between Excel uploads and Oracle Cloud ERP, optimizing data flow and system performance.
  • Monitor and troubleshoot integration issues, working with technical teams to resolve problems and implement solutions.
  • Performs other duties as assigned.
  • Complies with all policies and standards.

Qualifications AP Specialist – Remote

  • H.S. Diploma or GED High school diploma or equivalent required
  • Associate Degree Associate Degree preferred
  • 2 + years of experience in accounts payable or a similar financial role, preferably with exposure to Oracle Cloud ERP in a high volume environment required
  • Minimum of 1 year of experience working with Excel, including the ability to perform data analysis and generate reports required

Knowledge, Skills and Abilities AP Specialist – Remote

  • Proficiency in Oracle Cloud ERP or similar enterprise resource planning systems.
  • Analytical and problem-solving abilities.
  • Effective communication and interpersonal skills.
  • Ability to manage multiple priorities and work independently in a fast-paced environment.

Location

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