Urgently needed for 
HR Operations Specialist
Company: Ignite Human Capital
- New Hire Onboarding: Lead onboarding efforts to ensure new employees feel welcomed, informed, and set up for success.
- HR Administration: Handle all HR admin tasks tied to onboarding, offboarding, promotions, and internal changes to support a seamless employee journey.
- ADP Workforce Now: Manage and maintain data in ADP Workforce Now, including launching ADP Cloud Onboarding and Records Management.
- Employee Relations Support: Help address employee questions and concerns, promoting a positive culture and escalating more complex issues to the HR Business Partner when needed.
- Policy & Compliance: Maintain and update HR policies, ensuring employee awareness and adherence across the organization.
- Performance Management: Support the review process, helping managers with goal-setting, progress tracking, and performance conversations.
- Learning & Development: Coordinate training sessions and development opportunities for employee growth.
- Employee Engagement: Plan team-building events and wellness activities that strengthen workplace connection and morale.
- Cross-Functional Collaboration: Work with IT, Legal, and Finance to align HR operations with company goals and systems.
- Process Improvements: Identify and implement ways to make HR processes more efficient and less manual.
- Event Planning: Coordinate internal events, including leadership conferences and holiday celebrations.
- Workplace Safety: Serve as the Health and Safety coordinator (including Fire Marshal duties and maintaining CPR certification).
- SharePoint Oversight: Keep HR-related SharePoint content organized and up to date.
- HR Data & Reporting: Analyze HR metrics monthly and quarterly to help drive strategic decisions.
- Employee Records: Ensure accurate and compliant recordkeeping, including I-9s and audit support.
- Benefits Support: Assist with benefits enrollment and open enrollment processes; respond to employee benefits questions.
- Compensation Admin: Manage payroll updates, bonuses, and adjustments to ensure accuracy and timeliness.
- Talent Acquisition Help: Work with hiring managers and recruiters to support the hiring process, from job postings to interview coordination.
- Onboarding Materials: Create and distribute documentation and resources to help new hires start strong.
- Offboarding & Exit Interviews: Lead exit interviews and manage departure processes professionally and smoothly.
Requirements:
- 3+ years of experience with ADP Workforce Now, including system administration and data management
- Advanced Excel skills for managing and analyzing HR data
- Proficiency in PowerPoint for building clear, engaging presentations
- Strong attention to detail, with a track record of accuracy in data entry, reporting, and documentation
- Excellent organizational skills, able to manage multiple priorities while maintaining high-quality standards
- Strong communication and interpersonal skills, with the ability to work cross-functionally and maintain confidentiality
- Understanding of HR compliance requirements, including I-9 verification and documentation best practices
- Experience supporting onboarding, offboarding, benefits, and payroll coordination in a fast-paced HR environment
- Nice to have: Experience using Canva for internal communications and SharePoint for document management and team collaboration
Benefits & Compensation
The anticipated salary range for candidates is $70,000 to $90,000. We offer a competitive salary and flexible benefits package, recognizing our employees’ contributions and supporting them at every career and life stage.Powered by JazzHR
Expected salary: $70000 – 90000 per year
Location: Carlsbad, CA
Job date: Fri, 20 Jun 2025 02:05:17 GMT
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