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The 5 Greatest Recruiting Software program Instruments in 2023

On the lookout for one of the best recruiting software program in the marketplace? You’re in the precise place!

Hiring a brand new worker might be expensive and time-consuming. Based on Certainly, you may anticipate to pay as much as 30% of the employed worker’s first-year wage to a recruiter – and it could actually take as much as 52 days to fill a place. 

However what if you happen to might save time and money with some highly effective software program instruments? Recruiting software program like JazzHR, Recruitee, and so on., might help you streamline your hiring course of, entice extra certified candidates, improve your employer model, and optimize your expertise acquisition technique. 

However how do you select one of the best one in your wants? We’ve got compiled an inventory of the 5 greatest recruiting software program instruments in 2023 primarily based on their options, performance, buyer evaluations, and main professionals and cons. 

Listed below are the 5 greatest recruiting software program instruments in 2023:

1.JazzHRJazzHR ATS

Initially based in 2009, JazzHR is now a full-fledged ATS and recruiting software program that helps small and medium-sized companies streamline their hiring course of. It gives limitless customers and jobs, a customizable workflow engine, and integrations with well-liked job boards and platforms. 

A customizable workflow engine is its greatest USP. This implies you may create completely different levels for every job, add duties and reminders, automate emails and notifications, and monitor the progress of every candidate. You may also use scorecards and assessments to guage candidates objectively.

JazzHR Analytics

JazzHR Candidate Screening Dashboard

A number of the key workflows that JazzHR helps are:

  • Job creation: Customers can create jobs utilizing templates or customized fields, add job descriptions and necessities, set compensation ranges and advantages, assign hiring managers and crew members, and so on
  • Job posting: Customers can submit their jobs to 18 free job boards, share them on social media platforms resembling Fb, Twitter, LinkedIn, and so on., and embed them on their profession website or web site. 
  • Candidate sourcing: Customers can supply candidates from numerous channels, resembling referrals, resume databases (resembling ZipRecruiter), expertise swimming pools (resembling Certainly Resume), and so on.
  • Candidate screening: Customers can display screen candidates utilizing filters resembling location, training stage, and expertise stage. use knockout inquiries to eradicate unqualified candidates mechanically, use scorecards and assessments to rank candidates primarily based on expertise and match, and so on.

    JazzHR Jobs Dashboard

Customized Knockout Questions 

All in all, ​​JazzHR is an easy hiring resolution for small and medium-sized companies that must collaborate with a number of hiring managers or groups. Nevertheless, it could not swimsuit massive enterprises or extremely regulated companies that require extra superior options, compliance, or assist.


  • The pricing plans are reasonably priced, making JazzHR accessible to small and mid-sized corporations.
  • Since all their pricing plans permit limitless candidates and customers, you received’t should shell out extra cash to scale the recruitment course of. 
  • It gives social media recruiting, profession website branding, reporting, and applicant monitoring as a few of its most important options. 


  • Some emails go to spam or get misplaced in transit.
  • There is no such thing as a method to spotlight your posts on sure boards or customise the applying questions’ wording.
  • The software program is feature-rich however buggy and gradual at instances.


JazzHR has three pricing editions: Hero, Plus, and Professional. Hero prices $49 per thirty days and permits as much as 3 open jobs. Plus prices $229 per thirty days and permits as much as 15 open jobs. Professional prices $359 per thirty days and permits as much as 50 open jobs.

2. Recruitee

Recruitee Screenshot

Recruitee is one other cloud-based collaborative hiring software program that enables limitless customers and knowledge for all plans, so you may contain your entire crew in hiring with out paying further. 

It additionally has a talent-sourcing Chrome extension that allows you to import candidates from LinkedIn, GitHub, Dribbble, and so on., straight into Recruitee. As well as, it has a social media connection characteristic that allows you to submit your jobs on a number of platforms, rising your attain and visibility.

Recruitee Social Sharing

Social media connection characteristic

A number of the key workflows of Recruitee are:

  • Personalized pipelines: You may create personalized pipelines for various roles or levels of hiring. You may drag and drop candidates alongside the pipeline, monitor their progress, schedule interviews, ship suggestions varieties, and so on.

    Recruitee Drag and Drop

Drag and drop interface 

  • Hiring crew: You may invite your colleagues, managers, or exterior recruiters to hitch your hiring crew. It additionally gives the flexibility to assign roles and permissions, share notes and duties, and point out one another in feedback.
  • CareersHub: You may construct a branded careers website utilizing Recruitee’s templates or your personal design. It should aid you showcase your model, tradition & values, show your open jobs, and acquire functions by way of varieties or LinkedIn Straightforward Apply.

Whereas it’s a holistic recruitment platform, it might not be good for corporations that want extra superior options, resembling AI-powered matching or automated screening. Recruitee is extra appropriate for HR groups trying to scale their hiring actions. It’s particularly appropriate for corporations that wish to collaborate with their crew members and exterior companions on hiring.

Not too long ago, Recruitee additionally launched a ReferralsHub characteristic that allows you to create and handle worker referral packages inside the platform.


  • It gives a excessive diploma of autonomy and independence for recruiters. This implies you can create your personal pipelines, templates, and workflows with out counting on exterior companies or consultants. 
  • It helps inner groups rent higher collectively by assigning roles and duties, permitting you to collaborate together with your colleagues and stakeholders on hiring selections. You may also assign particular folks to assessment functions, conduct interviews, or give suggestions.
  • Recruitee gives market entry, the place you may combine with different instruments resembling video interviewing, assessments, background checks, and so on., enhancing your hiring expertise.


  • The pricing relies on lively jobs, which might be limiting for corporations which have numerous open positions however a low hiring quantity.
  • Recruitee might be comparatively costly in comparison with different recruitment instruments out there. 
  • Whereas Recruitee gives a variety of templates and customization choices, some customers have discovered it to be limiting by way of customizing fields and designing varieties to suit their particular wants. 


Recruitee has three pricing plans: Launch ($224/month paid yearly for 10 job slots), Scale ($399/month paid yearly for 10 job slots), and Lead (customized pricing). All plans embody primary recruitment options and a free trial for 18 days.

3. Teamtailor 

Screen Shot 2023 03 13 at 4.25.04 PM

Teamtailor is a recruitment and employer branding platform that helps corporations entice and rent expertise. Initially based in 2013 by three entrepreneurs who wished to make recruitment extra enjoyable and human, Teamtailor has grown to serve over 7,000 organizations and 115,000 customers worldwide. 

What makes Teamtailor particular is the way it combines an applicant monitoring system (ATS) with a profession website builder and a social media integration instrument. 

Screen Shot 2023 03 13 at 4.25.12 PM

Worker dashboard 

Corporations can create a personalized and fascinating on-line presence that showcases their tradition, values, and alternatives. On the identical time, they’ll develop their expertise pool by reaching out to passive candidates on social media platforms, resembling LinkedIn, Fb, and Twitter.

Listed below are a few of its key options: 

  • Customized Workflows: You may create completely different workflows for various roles or departments, and assign them to your job advertisements. Every workflow consists of levels that signify the progress of a candidate by means of the hiring course of. 
  • Automated Triggers: You may also add triggers to automate sure actions when a candidate reaches a sure stage. For instance, you may ship an e mail affirmation, request suggestions out of your crew members, schedule an interview, or ship knowledge to a different platform like intelliHR. Triggers aid you save time and streamline your communication with candidates and colleagues.
  • Requisition flows: Requisitions are requests for approval to create or publish a job advert. You may arrange requisition flows to outline who must approve a requisition earlier than it goes reside. You may have completely different requisition flows for various roles or departments, and assign them to your job advertisements. Requisitions aid you guarantee high quality and compliance in your hiring course of.


  • Teamtailor is intuitive and straightforward to make use of, even for customers with out intensive technical information. The software program contains a clear, trendy interface and gives easy navigation, making it straightforward to entry and handle your recruitment course of.
  • Teamtailor gives intensive integrations with different platforms you employ for recruitment, resembling LinkedIn, Certainly, Slack, Google Calendar, and so on. Integrations aid you develop your attain and performance with out leaving Teamtailor.
  • You may arrange customized workflows in your hiring course of, enabling you to outline interview questions, and arrange scoring methods to guage candidates. This flexibility permits you to tailor the software program to your particular hiring wants.


  • Teamtailor’s pricing construction relies on the variety of workers, which may add up rapidly as your group grows.
  • It doesn’t assist a number of languages for the profession website, making it unsuitable for a lot of worldwide corporations.
  • The reporting and analytics characteristic isn’t very strong or versatile. Some customers want they might export or customise their knowledge extra simply. Additionally they discover it laborious to trace a few of their recruitment metrics or SLAs.


Teamtailor has a subscription-based pricing mannequin that adapts to the dimensions of your organization. The beginning value is $2400 per 12 months, however you may request a customized quote from their web site. Additionally they supply a free trial for 14 days. 

4. PinPoint

Screen Shot 2023 03 13 at 4.25.25 PM

Pinpoint is a expertise acquisition software program and trendy applicant monitoring software program that helps corporations entice, rent, and onboard high expertise. The built-in recruitment advertising and marketing automation platform helps run programmatic recruitment campaigns that get smarter over time, utilizing knowledge from Pinpoint’s ATS.

Additionally they have a range dashboard that provides entry to anonymized knowledge and actionable insights, permitting you to measure and enhance range throughout the hiring course of.

PinPoint ATS Analytics

PinPoint dashboard

Different key workflows that Pinpoint helps are:

  • Creating and publishing job advertisements on a number of channels
  • Constructing profession websites that showcase the corporate tradition and values
  • Managing candidates by means of levels and pipelines
  • Collaborating with hiring managers and crew members
  • Scheduling interviews and sending reminders
  • Sending supply letters and contracts electronically
  • Onboarding new hires with checklists and duties

They’ve additionally added new options resembling video interviewing, automated screening, and candidate suggestions surveys.


  • Pinpoint has a developer-friendly API that enables customers to combine with different methods and customise their workflows.
  • They provide limitless assist from their crew of recruitment consultants who might help with optimizing recruitment promoting, enhancing job descriptions, organising integrations, and extra.
  • It has a robust and versatile profession website builder that enables customers to create enticing and branded profession pages with out coding or design expertise. 


  • It’s a comparatively costly resolution that won’t swimsuit smaller or budget-conscious companies. Customers should pay per thirty days or per 12 months primarily based on their variety of workers. 


Pinpoint has two completely different plans: Development and Enterprise. 

The Development plan prices $600 per thirty days when billed yearly and gives limitless lively jobs, crew members, company branding, a single-page careers web site, and commonplace integrations. 

The Enterprise plan prices $1200 per thirty days when billed yearly and gives every part within the Development plan plus customized integrations, a devoted account supervisor, superior analytics, and extra.

5. GreenhouseGreenhouse ATS

Greenhouse is a hiring software program that helps corporations rent and onboard the precise expertise. It gives an ATS that enables customers to customise their recruiting course of, monitor candidates, collaborate with hiring groups, and measure their hiring efficiency. 

The platform is particularly recognized for its structured hiring strategy that helps customers outline clear roles, create constant interview plans, and acquire structured suggestions. It additionally boasts a big ecosystem of integrations with over 450 companions that allow customers to construct their very own hiring tech stack.

It doesn’t skimp on reporting both – with the flexibility to trace key metrics resembling time-to-hire, source-of-hire, candidate high quality, and variety.Greenhouse Recruiting Efficiency Scores

A few of its different key options embody: 

  • Greenhouse Inclusion: It helps scale back bias within the hiring course of and promotes range and inclusion.
  • Job creation: Customers can create job posts utilizing templates or customized fields, assign hiring groups, arrange scorecards and interview kits, and publish jobs to varied sources.
  • Candidate administration: Customers can monitor candidates all through the hiring course of utilizing levels and statuses, ship e mail communications, schedule interviews, acquire suggestions varieties, and make gives

Regardless of all these choices, Greenhouse might not be the best choice for corporations which have a restricted finances or choose less complicated software program. It’s a bit on the pricier facet and requires a steeper studying curve. 


  • It has a devoted buyer assist crew that gives coaching, greatest practices, and troubleshooting.
  • Greenhouse integrates with over 300 third-party functions, together with HRIS methods, evaluation instruments, background checks, and extra.
  • Greenhouse has a excessive buyer satisfaction score and a responsive assist crew.


  • They aren’t upfront about their pricing, making it troublesome to match with different options. 
  • It’s a bit advanced to make use of for some customers and requires coaching and assist to get probably the most out of its options. Some customers additionally report that the system might be gradual or buggy at instances.


Pricing plans aren’t accessible on their web site. You may request a quote from Greenhouse by filling out a kind on their web site.

Advantages of Utilizing Recruiting Software program

Streamline the hiring course of.

Recruiting software program automates the in any other case tedious duties within the hiring course of, together with posting job advertisements, screening resumes, and scheduling interviews. This helps you (the recruiter) save time and concentrate on extra human-centric duties, resembling constructing relationships with candidates.

Take JazzHR’s hiring software program, as an illustration. It streamlines all the hiring course of by automating job postings and providing customized profession pages and a candidate database.

Jazz HR Candidate Database

Candidate Database

Enhance candidate expertise.

Similar to recruiters, candidates additionally choose a streamlined, user-friendly utility course of. Recruiting software program might help present that. By making it straightforward for candidates to use and keep knowledgeable about their utility standing, recruiters can enhance their candidate expertise and improve their employer model.

Scale back bias in hiring.

Workplaces are generally rife with a biased hiring course of. Fortunately, recruiting software program might help you scale back biases in hiring by standardizing the screening course of and utilizing data-driven strategies to guage candidates. This ensures that every one candidates get evaluated pretty and primarily based on their {qualifications} reasonably than subjective elements like their title or look.

As an illustration, TeamTailor’s anonymized screening characteristic masks candidates’ private particulars in the course of the preliminary screening course of.

Make data-driven hiring selections:

Recruiting platforms, most of the time, concentrate on gathering and analyzing knowledge to facilitate the hiring course of, permitting recruiters to make truthful selections and enhance their recruitment methods.

Scale your hiring course of:

As your small business grows, your hiring wants will seemingly grow to be extra advanced and time-consuming. In that case, a recruiting instrument might be your pal. These instruments might help you scale your hiring course of by automating duties and offering instruments to handle excessive volumes of candidates.

For instance, Greenhouse has a particular characteristic, “structured hiring workflows,” that helps recruiters handle excessive volumes of candidates whereas sustaining consistency and high quality.

Key Options That Your Recruiting System Ought to Have

  • Resume Parsing: Most frequently, recruiters spend 6-7 seconds reviewing a resume. This isn’t numerous time, which locations doubts on the efficacy of all the course of. Resume parsing – with its capability to extract related knowledge from a candidate’s resume and mechanically populate fields within the ATS – solves this downside by and huge. 
  • Job Posting and Distribution: A report by Content material Stadium exhibits that for these recruitment groups who use social media as a communication channel, the highest three platforms are LinkedIn (79%), Fb (71%), and Instagram (45%). That’s numerous forwards and backwards. However recruiting instruments with automated job posting and distribution make it simpler to submit job openings to a number of job boards and social media websites.
  • Analytics and Reporting: Analytics and reporting assist recruiters measure the effectiveness of their hiring course of and make data-driven selections. Ensure that your software program gives the flexibility to trace and analyze recruiting metrics resembling time-to-hire, cost-per-hire, and supply of rent.
  • Candidate Relationship Administration (CRM): The recruiting CRM options permit recruiters to trace and handle candidate interactions and communications all through the hiring course of.
  • AI and Automation: Automation-based options permit recruiters to make use of synthetic intelligence and automation to enhance recruiting effectivity and accuracy. For instance, AI screens resumes and identifies certified candidates, whereas automation assists in scheduling interviews and sending follow-up emails. 

Inquiries to Ask Distributors on Recruiting Software program Demos

When evaluating recruiting software program distributors and attending demos, listed here are some inquiries to ask to make sure that you’re getting the data you want:

  • Ask whether or not the software program can parse resumes mechanically. Don’t neglect to ask about all of the codecs it could actually extract knowledge from. For instance, can it deal with PDFs?
  • Subsequent, verify whether or not the software program automated the method of posting to a number of job boards and social media websites concurrently. Additionally, can it monitor the supply of candidates?
  • The power to create detailed analytics and reporting is one other important characteristic to think about. Ensure that your recruiting platform can monitor metrics like time-to-hire, cost-per-hire, and supply of rent. Additionally, can it present insights into the effectiveness of the hiring course of?
  • What integrations does the software program supply? The software program ought to be capable of combine together with your present HR methods, resembling ATS or HRIS. In any other case, you may need a tough time streamlining the method. 
  • Ask whether or not the software program has options to deal with candidate relationships. Can it monitor candidate interactions and communications? Can it ship automated follow-up emails and reminders to potential candidates?
  • Don’t neglect about buyer assist! Ask whether or not they supply telephone, e mail, or chat assist. Is there a devoted buyer success supervisor?
  • Many SaaS-based platforms have personalized pricing plans. So, if the pricing isn’t accessible on their websites, ask about their pricing mannequin. It’s additionally vital to confirm if the pricing relies on the variety of workers, the variety of job postings, or one other issue. Additionally, are there any hidden charges or further prices?
  • What safety measures does the software program have in place? How is candidate knowledge protected? Is your software program GDPR or CCPA-compliant?

As well as, ask them to share case research or references from corporations which have used your software program. This gives you an concept in regards to the effectiveness of the software program and an inclination on the kind of outcomes you may anticipate.

Recruiting Software program FAQs

What’s recruiting software program, and the way does it work?

Recruiting software program, typically synonymously used with applicant monitoring software program (ATS), is a kind of software program utilized by HR professionals and recruiters to handle the hiring course of. These platforms typically help with resume parsing, job functions and distribution, candidate relationship administration, and the like.

How a lot does a typical recruiting software program price?

Their price can range primarily based on the variety of customers, the variety of job postings, and the extent of performance. Some distributors supply pricing plans primarily based on a month-to-month subscription charge, whereas others could cost per-user or per-posting charges.

How does recruiting software program deal with candidate communication?

Recruiting platforms often supply candidate communication options like automated e mail reminders, scheduling instruments, and messaging platforms. This might help maintain candidates engaged and knowledgeable all through all the recruiting course of.

What safety measures are in place to guard candidate knowledge?

Acclaimed recruiting software program distributors often shield candidate knowledge with knowledge encryption and multi-factor authentication. It’s additionally vital to make sure that the software program is GDPR or CCPA-compliant primarily based in your firm’s working places.

How do I consider recruiting software program distributors?

When evaluating recruiting software program distributors, it’s vital to think about elements, such because the software program’s performance, integrations, buyer assist, pricing, and safety measures. Demos and free trials might be useful in assessing the software program’s capabilities. Moreover, it may be helpful to learn buyer evaluations and case research to realize perception into different customers’ experiences.

Pitfalls to Keep away from When Shopping for Recruiting Software program

Listed below are some widespread pitfalls to keep away from when shopping for recruiting software program:

  • Overlooking integration capabilities: Let’s say, as an organization, you spend money on recruiting software program that doesn’t combine together with your present HR administration system. This could result in knowledge duplication and inaccuracies, in addition to inefficiencies in managing the hiring course of.
  • Ignoring consumer expertise: It goes with out saying that poor consumer expertise can postpone each recruiters and candidates. A difficult-to-navigate recruiting instrument or one which takes too lengthy to load would possibly even discourage candidates from making use of – leading to a lack of potential high expertise. 
  • Focusing an excessive amount of on value: When you clearly have to think about your finances, it’s equally vital to stability price with performance and worth. Choosing a less expensive software program resolution could lead to an absence of options or inadequate buyer assist.
  • Neglecting safety and knowledge privateness: Failing to prioritize candidate knowledge safety and privateness can result in breaches and knowledge loss, which might be expensive and damaging to your organization’s popularity.
  • Not contemplating future wants: If you happen to don’t spend money on a recruiting instrument with scalability choices, you could want to modify to a brand new software program resolution sooner or later. This may be each time-consuming and expensive.

Select Your Excellent Recruiting Answer!

In conclusion, every of the highest 5 recruiting software program instruments for 2023 gives distinctive options and advantages to assist organizations streamline their hiring course of.

JazzHR is an reasonably priced and user-friendly possibility, whereas Recruitee is right for organizations searching for a variety of options. Teamtailor is a contemporary and customizable platform, whereas PinPoint gives a complete recruiting resolution. Greenhouse could also be costlier, nevertheless it gives a variety of options and could also be match for medium-sized and huge companies.

Finally, one of the best recruiting software program instrument in your group will rely in your particular wants, so it’s vital to guage every possibility rigorously.

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