Administrative Assistant – SoWashCo On-line

Job title: Administrative Assistant – SoWashCo On-line

Firm: South Washington County Colleges

Job description: The first tasks of this place embrace offering normal workplace assist, working with quite a lot of pupil attendance actions, offering assist to lecturers and employees, and helping households as wanted.

PRIMARY JOB FUNCTIONS:

Basic Workplace Capabilities * Assists employees and oldsters, together with: help with SoWashCo On-line info and questions and supply constructive and pleasant customer support over the phone or through e-mail. Stay cheerful, calm {and professional} in all conditions

• Offers clerical assist, which can embrace:

· Correspondence/digital flyer distribution and creation
· Information entry
· Copying
· Infinite Campus assist
· Pearson Connexus assist
· Submitting
· Correspondence and spreadsheets utilizing Phrase and Excel
· Scheduling evaluation days and conferences
· Buy orders and different monetary duties as assigned by principal.
· Ship communication to households through Blackboard join as assigned by principal. * Maintains confidentiality and knowledge privateness for workers and college students.

• Treats college students and employees with equity and fairness. Understands and helps college students and employees with various cultural, ethnic, sexual orientation, non secular, and/or language backgrounds.
• Different duties as assigned.

Division Particular Job Capabilities * Maintains attendance data for all college students. Follows up with employees (first) mother and father or guardians concerning absences. Course of weekly attendance experiences.

• Talk with mother and father, guardians, county and social staff concerning truancy.
• Help pupil info within the pupil registration course of and put together pupil withdraws or transfers.
• Help within the pupil scheduling course of. Enter and keep class schedules/assignments. Put together class lists for lecturers and sophistication schedules for college kids.
• Work with administration and counseling on transcription of pupil data
• Offers callers and employees with District constructing telephone listing numbers
• Help administration with webpage updates.
• Operates and maintains automated phone-calling system

Put together experiences as requested. * Type U.S. mail and inter-district mail for division

• Performs every day attendance duties

• Maintains attendance program
• Contacts employees first regarding absence of scholars an follows up with mother and father with steerage from employees and principal.
• Prepares numerous attendance experiences as required by district and state

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES): Required: * Highschool diploma or equal for all new hires after July 1, 2006.

• Abilities evaluation in accordance with established OPEIU testing course of.
• Actively participates in district-sponsored coaching when provided.
• Glorious customer support expertise in particular person and on the telephone.
• Confirmed organizational expertise with robust consideration to element and talent to multi-task.
• Glorious written and verbal communication expertise.
• Basic clerical expertise that embrace working information of Excel, Phrase, Infinite Campus, Outlook
• Primary accounting expertise.
• Immediate, common, and dependable attendance
• Communicates with college students, mother and father, co-workers, supervisors, and the neighborhood in a constructive and responsive means that’s constantly welcoming and enhances efficient work relationships.
• Demonstrates an appreciation of range in all interactions and job capabilities.

Desired: * Demonstrable proficiency in mail merge and label creation.

• Demonstrable talent and proficiency utilizing any knowledge base (Entry most well-liked).
• Multi-line telephone system expertise.
• Expertise with Infinite Campus.

TESTING:

Candidates should go the qualifying check previous to bidding. Profitable candidates will need to have a qualifying rating in every of the next testing areas to be thought-about for the place: Microsoft Phrase, Microsoft Excel, Primary Workplace Abilities and Following Written Directions.
ANTICIPATED START DATE: As quickly as doable

Anticipated wage:

Location: Minnesota

Job date: Mon, 16 Jan 2023 05:47:04 GMT

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